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Finance Division
Cashier's Office and Student Accounts

Check Acceptance Procedures

Payments by Check

Payments sent to the university must be payable in U.S. Dollars, by means of a check drawn on a U.S. bank, U.S. Postal Service® money order, or a cashier’s check drawn on a U.S. bank.

Please note that the University Cashier’s Office does not accept third-party checks for departmental deposits.

  • All checks must be made payable to NC State University an/or the specific department.
  • The numerical amount on the face of the check should match the written amount —banks cash checks based on the written amount and not the numerical amount.
  • Due to the high volume of checks being processed, the University Cashier’s Office requires that supplemental sheets accompany each deposit. The supplemental sheets will be supporting documentation for auditing purposes. The supplemental sheet should include:
    • Name on the check (payee)
    • Check number
    • Check date
    • Written check amount

About Returned Checks

All checks deposited through the University Cashier’s Office that are returned by the bank as un-collectable, incur a $25 return check fee. Once the check has been purchased from the bank, the face value of the check, plus the $25 fee, will be charged back to the department’s project where the original deposit was posted.

We advise you pass this charge along to the payee upon collection of the debt. If you intend to reimburse your department for the charges, we recommend publicizing this process on any policy and procedure manual or documentation.

Payments from Foreign Sources

The most efficient and cost-effective way to receive payments from foreign sources is by credit card, or wire transfer.

Checks issued by foreign banks are not acceptable, even though they may be noted “payable in U.S. funds”. A foreign bank check does not have an American Banking Association (ABA) routing number or a standardized account number structure and therefore, cannot be cleared through the Federal Reserve Bank System. Any non-U.S. check would have to be manually processed by our depository bank and would be subject to a processing fee and a delay of several weeks to clear.